Workforce, payroll & scheduling models
Shift scheduling and overtime compliance, PTO accrual and liability, turnover cost, fully burdened labour rates and commission plan engines.
Who these models are built for
Every manager of an hourly workforce runs the same calculations weekly: who is working, what does the overtime cost, how much PTO has accrued, and what does an hour of labour actually cost after employer burden. These are compliance-sensitive and schedule-specific, which is precisely why a calculator plus a maintained workbook beats a generic template.
- Restaurant, retail and hospitality managers
- Clinic, dental and veterinary practice managers
- HR generalists at 20–500 person companies
- Operations leads running multi-site hourly teams
- Owners comparing overtime against additional headcount
Employee shift schedule & overtime calculator
Enter daily hours and get the federal weekly overtime split, the California daily and double-time split, and the fully burdened employer cost of the week.
shift-overtime-payroll.xlsx · Weekly Payroll Summary · 7-Day Timesheet · Overtime Auditing Engine
PTO accrual & carryover tracker
Model accrual rates, annual caps and rollover limits — and see the real balance-sheet liability your PTO policy creates.
pto-accrual-tracker.xlsx · Company PTO Policy · Individual Ledger · Departmental Leave Calendar
Employee turnover cost & retention ROI calculator
Price the full cost of losing an employee — recruitment, vacancy, ramp-up and manager time — then calculate the ROI of the retention program that prevents it.
turnover-cost-model.xlsx · Turnover Cost Drivers · Department Loss Matrix · Retention Program Savings
Blended labour burden rate calculator
Add every statutory and discretionary employer cost to a wage, produce one fully burdened hourly rate, and derive the client bill rate that protects your margin.
labor-burden-rate.xlsx · Statutory Taxes Table · Discretionary Benefits · Client Billed Rate
Sales commission tier & bonus engine
Progressive commission bands, accelerators above quota and clawbacks on churned deals — with the cost-of-sales check that tells you whether the plan is affordable.
commission-tier-model.xlsx · Commission Tier Table · Rep Deal Tracker · Monthly Payout Slips
How to cost an hour of labour, correctly and compliantly
- Separate statutory from discretionary burden. FICA, FUTA, SUTA and workers compensation are non-negotiable and typically total 12–18%. Benefits add another 15–25% where offered.
- Know which overtime rules apply. Federal is weekly above 40 hours. California adds daily premiums above 8 and 12 hours, plus a seventh-consecutive-day premium.
- Never double-pay the same hours. Hours that received a daily premium must be excluded from the weekly 40-hour count. This single error causes most payroll corrections.
- Account for non-billable paid hours. PTO, holidays, training and admin are paid and not billable. Ignoring them under-recovers by a third at 2,080 paid hours.
- Treat accrued PTO as cash. It is a liability that must be paid at termination in most states, at the employee’s final rate. Reserve it, do not spend it.
- Price turnover fully. Recruitment, vacancy output loss, ramp-up productivity loss, onboarding, manager time and training. The ramp is usually the biggest line.
- Model the plan before you announce it. Run any commission change against last year’s actuals by rep. If most reps would earn less for the same performance, you have designed a pay cut.
HR, payroll and scheduling software carries some of the highest affiliate payouts in B2B software, and the audience returns weekly — the strongest retention profile of the five verticals.